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COVID-19’s Impact on Q1 Reporting & Financial Closing

by Clancy Fossum - April 2020 5 min read

The sky might not literally be falling, but it sure feels like it is. As the world grapples with the escalating impact of the coronavirus pandemic, a stark realization is now sweeping over accounting and finance teams – they’re the ones that have to figure out how countless uncertainties fit into their reporting and GAAP.

And to throw even more regulatory salt into the wound, they don’t have a lot of time to do it. "For many of you, your Q1 close is still currently underway so, besides treading in uncharted waters, financial leaders are also very much on the clock. But as teams roll up their sleeves to try to make sense of it all, they can save CFOs and CAOs many sleepless nights by keeping some key incremental requirements and considerations in mind.

 

Dealing With Uncertainty in Prospective Cash Flow Estimates

Speaking of sleepless nights, inaccurate forecasting just might be every CFO’s worst nightmare. However, with so much uncertainty invading nearly every aspect of operations, a relatively routine exercise like a cash flow estimate has suddenly become a daunting task.

Obviously, impairment is going to be a significant factor in cash flow estimates, but certainly not the only one. Income tax valuation allowances and compliance with loan covenants, amongst others, will be critical considerations as well. GAAP also states that, on a quarterly and annual basis, companies must reassess and evaluate whether an entity continues as a going concern. All of these matters rely on cash flow estimates, meaning each has the potential to present significant challenges for accounting and finance teams now and into the foreseeable future.

Download: 13-Week Cash Flow Forecast Model

As a best practice, many companies are running multiple cash flow scenarios, applying probability weighting to best, worst, and middle-of-the-road assumptions to account for uncertainty in their analyses.

While this strategy is in no way ideal, it’s becoming more common as companies look for ways to balance accuracy and uncertainty while forecasting for an income approach to valuations. Companies opting for this route will likely need a valuation specialist for an independent assessment of a market approach, using it as a comparison against the income approach.

 

Heightened Technical Analyses Requirements

Many companies – perhaps even most – will need to fine-tune their technical accounting skills to be comfortable with impacts of new legislation like the CARES Act as well as existing guidance. Once again, impairment of both nonfinancial and financial assets will be front-and-center, so accounting teams should reacquaint themselves with the corresponding guidance if they need a refresher.

Likewise, now that Q1 is over for all calendar year-end companies, they’re moving into their 10-Q processes. Chances are, many businesses will find that COVID-19 qualifies as a triggering event under ASC 350 or ASC 360 for several different analyses, including goodwill impairment and long-lived asset impairment analyses. It’s safe to assume that, given this sudden new attention, auditors might heavily scrutinize such matters, making technical accounting especially critical given what’s occurred in recent weeks.

Also, with so many businesses either voluntarily downsizing or forced to shut down, contract modifications are another area in the technical accounting spotlight. Both companies and their customers are seeking relief through debt refinancing, lease amendments and concessions, customer contracts, and compensation arrangements. Therefore, these items each have technical accounting considerations and will play a larger role in a company's financial reporting this quarter.

Read Next: Accounting Impacts of the Coronavirus

As a quick aside, organizations with any business interruption insurance policies should also take this opportunity to look through the fine print to see what it covers. Those that qualify for recoveries from lost profits or revenue should account for them under the gain contingency model in GAAP.

 

Disclosure Requirements or Considerations

The onslaught of additional risk stemming from both internal and external variables will inevitably put disclosures under the regulators’ microscope. This includes a greater likelihood of significant subsequent event disclosures as things continue to unfold. Companies will also need to be more robust and specific when disclosing COVID-19’s impact on risks and uncertainties rather than simply making blanket statements about the pandemic.

Thankfully, the SEC has granted a 45-day extension for all regulatory filing deadlines through July 1, 2020. Any company that wishes to extend its deadlines must file a request stating that it’s seeking relief under the order, that the request is related to COVID-19, and include a risk factor disclosure with the request.

 

Internal Control Considerations

Finally, with so many companies experiencing a drastic change in their workforce – remote working, furloughs, lay-offs, or all of the above – there’s bound to be an impact on internal control over financial reporting (ICFR) and control environments in general. Naturally, all of these factors place additional stress on effective control concepts including proper segregation of duties and availability of information.

Fast-forwarding a few months, many companies will likely run into issues from the first round of SOX testing. A company should be as proactive as possible in anticipating such issues, placing a priority on shoring up the control environment and mitigating the many new sources of risk, at least as best as their current resources and talent allow.

Read Next: 6 Ways to Improve the Internal Audit Department

Like it or not, this is just the beginning of what will likely be a series of extremely trying quarters for many companies, on both the operational and regulatory fronts. However, keeping these points in mind will help finance leaders stay on the right side of the guidance while continuing to emphasize the health and safety of their employees.

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